DESIGN AND IMPLEMENTATION OF AN N.Y.S.C POSTING SYSTEM

ABSTRACT

This project work is aimed at studying the procedure for NYSC posting system for the purpose of automating the system for effectiveness and efficiency. Nigerian University students are sent on a one year National youth service corps after their graduation from the university. The list forwarded by universities to NYSC Headquarter is registered for the purpose of sending call-up letter to the students and for posting of qualified students. So, this research is to design and implement an automated system for NYSC posting. This will be of immense benefit to the administrators of the NYSC program as it will be easier to sort out list from a particular university. Also, the system will enable proper documentation of graduates that participated in NYSC program in a given year. The implementation of the automated system was carried out using Visual Basic 6.0 and access database.

TABLE OF CONTENT

Title Page                                                       i

Certification                                                    ii

Dedication                                                      iii

Acknowledgement                                            iv

Abstract                                                         v

Table of Contents                                            vi

CHAPTER ONE

1.1      Background of the study

1.2  Statement of the Problem

1.3  Objectives of the Study

1.4  Scope of the Study

1.5      Limitations

1.6  Significance of the Study

1.7  Project Report Organisation

1.8  Definition of Terms

CHAPTER TWO

2.1  Review of Databases management system

2.2  Review of NYSC Programme

2.3  What is Deployment?

CHAPTER THREE

3.1  General Analysis of the Existing System

3.2 Method of Data Collection

3.3  The Present Procedure

3.4  Input, Process and Output Analysis

3.4.1      Input Analysis

3.4.2       Process Analysis

3.5  Overall Dataflow Diagram

3.6  Weakness of the existing System

3.7  Benefits of the Proposed System

CHAPTER FOUR

4.0  Design of the New System

4.1  Output Specification and Design

4.2 Input Specification and Design

4.3         File Design

4.4  Procedure Chart

4.5  System Flowcharts

4.6  System Requirement

4.7  Program Flowchart

CHAPTER FIVE

5.0  Summary, Recommendation and Conclusions

5.1  Summary

5.2  Conclusion

5.3  Recommendations

CHAPTER ONE

Introduction

1.1     Background of the Study

The National Youth Service Corps (NYSC) is an organization set up by the Nigerian government to involve the country's graduates in the development of the country. There is no military conscription in Nigeria, but since 1973 graduates of universities and later Polytechnics have been required to take part in the National Youth Service Corps (NYSC) program for one year.

This is known as national service year."Corp" members are posted to cities far from their city of origin. They are expected to mix with people of other tribes, social and family backgrounds, to learn the culture of the indigenes in the place they are posted to. This action is aimed to bring about unity in the country and to help youths appreciate other ethnic groups.

There is an "Orientation" period of approximately three weeks spent in a camp away from family and friends. There is also a "passing out ceremony" at the end of the year and primary assignment followed by one month of vacation.

The program has also helped in creating entry level jobs for a lot of Nigerian youth. An NYSC forum dedicated to the NYSC members was recently built to bridge the gap amongst members serving across Nigeria and also an avenue for corpers to share job information and career resources as well as getting loans from the National Directorate Of Employment.

Looking at Nigerian, NYSC was created to foster unity among Nigeria’s about 250 ethnic groups and to create a sense of nationhood and selfless service among young people. There use to be two NYSC batches, namely batch A and batch B. However, with so many graduates waiting for NYSC call up, NYSC now have three batches, batch A, batch B, and batch C.
The NYSC programmes runs for about 12 months and during that period, graduates of Universities and Polytechnic are deployed to serve in states that are not their state of origin.

1.2  Statement of the Problem

Nigerian universities and polytechnics are presently producing thousands of graduates every year. After graduation, most students waste extra year before they go for service. NYSC presently using manual system in their data processing; this involves the use of people, pens and papers in records keeping. This method of data processing reveals a number of problems which includes:

·        Records to be kept in are often too large, diversified and complex to be processed manually.

·        Most often some names are omitted as a result of manual processing

·        Statistics of yearly NYSC members are hardly correct as a result of manual calculations

·        Students are made to contend with missing their service year as a result of no call-up letter.

1.3  Objectives of the Study

The objective of this project is to:

1)         Design and implement a central database system that would serve as NYSC database, which will contain information of all the graduates that are waiting for national youth service corps.

2)         To generate students call up letters.

3)         To efficiently and effectively post qualified students.

1.4  Scope of the Study

The research work will cover among other things:

1.          NYSC Registration

2.          Call up Letters

3.          Analysis on population of the students for NYSC posting.

1.5      Limitations

During the design of this work, much finance was required and owing to the financial meltdown globally, the research was limited by finance and hence concentrated on the available materials within the locality.

1.6  Significance of the Study

This study will in many ways promote good management in NYSC orientation agency. The managerial approach to NYSC registration will be automated making information processing and decision making easy. Also, this study will help the institutions to achieve the following:

1.          Have a database of all the NYSC coppers both present and the past

2.          Issue call-up letters to students

3.          Maintain a high level secured database

1.7     Project Report Organisation

This project was covered under five stages:

Chapter 1. deals with the introduction. The background of the project is discussed. The objectives of the project, its significance, scope, and constraints are pointed out.

A brief history of NYSC and review of literature on NYSC registration System are subject matter of Chapter 2.

Chapter 3. Discusses system Investigation and Analysis. It deals with detailed investigation and analysis of the existing system and problem identification.

Chapter 4. Treats the system design and implementation

Chapter 5. Summary and conclusion

1.8  Definition of Terms

NYSC: National Youth Service corps

NYSC Orientation: NYSC corps members are camped for three weeks in an NYSC orientation camp where they live a military like regimented life.

CDS: Community Development Service

Passing out: Passing out ceremony is the last stage of the NYSC scheme. This consists of one or two weeks of events, which ends with a passing out parade.

Databases:  A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank.

Computer Program: This is a set of instruction that guides the computer on the action to perform.

Flowchart:  This is graphical representation of step by step by which computer can follow to execute a task