BUDGET AND BUDGETARY CONTROL AS A TOOL FOR EFFECTIVE DECISION ANDPLANNING IN MINISTRIES AND PARASTATALS

(A CASE STUDY OF MINISTRIES AND PARASTATALS IN IMO STATE)

ABSTRACT

Budget and budgetary control as a tool for effective decision and planning in ministries and parastatals.

The researcher is prompted into choosing this due to the peculiar nature of the topic budgetary control in ministries and parastatals.  In this project work the definition of budget is being known as a techniques their task of planning, coordinating, directing and control in an organization.  For a government ministries to achieve their aims budget must be enlisted in Agenda.  In carrying out this project work the topic identify the objective, statement of hypothesis, significance of the problem and the limitation of the project work.

This project work is limited to the budget of Imo state government ministry and parastatals.  Nevertheless profit oriented organization and parastatals make use of different budget to enable them meet their desire goals.  I bid to identify those administrative probelsm personal observations and interview where made and conducted, it was discovered that budget and budgary are the key note of every successful body or organization as a result of policies not being strong enough to beat them to it.

Finally budget enjoys a wide application.  They can be used in our private homes where a civil servant who earns and income and plan on it.  Also the same thing is applicable to the ministries and parastatals.

TABLE OF CONTENT

Title page

Approval page

Dedication

Acknowledgement

Abstract

Table of content

CHAPTER ONE

INTRODUCTION

1.1            Statement of the problem

1.2            Statement of the hypothesis

1.3            Objective of the study

1.4            Significance of the study

1.5            Limitation f the study

1.6            Difinition of the term

CHAPTER TWO

LITERNATURE REVIEW

2.1            Budgets

2.2            Budgetary control

2.3            The planning and control process

2.4            Management by objective

2.5            Management by exception

2.6            Budgetary system in non-project secking organization

CHAPTER THREE Research methodology

3.1            Primary source of Data collection

3.2            Type of primary source of data

3.3            Advantage of interview method

3.4            Secondary source of data collection

3.5            Type of secondary data collection

CHAPTER FOUR

TEST OF HYPOTHESIS

4.1            Budget and budgetary control in Imo state

4.2            Review of Imo state government budget

4.2.1    1997 Budget

4.2.2    1998 Budget

4.2.3    1999 Budget

4.2.4    2000 Budget

4.3            Presentation and analysis of data

CHAPTER FIVE

SUMMARY OF FINDING, CONCLUSION AND RECOMMENDATION

5.1            Summary of finding

5.2            Conclusion

5.3            Recommendation

5.4            Bibliography

5.5            Appendix.

INTERVIEW QUESTION

The researcher used the state ministries and parastatals as her case study.  This section illustrates the format of the questionnaire, showing the different types of questions to members of staff in the ministries.

1.       Age

          a.       Below 20 (      )

          b.       20  - 30  (       )

          c.       30 – 40 (      )

          d.       40 – 50 (      )

          e.       50 and above (    )

2.                 Marital status

a.  Single (    )

b.  Married (   )

c.  Divorced (     )

d.  Widowed  (     )

3.                 Sex

a.       Male (     )

b.       Female (     )

4.                 Higher Qualification

a.  WASC/GCE (    )

b.     OND/ A LEVEL / NCE (  )

c.      DEGREE / AND (   )

d.     Professional accounting qualification (ANAN, ACCA, ICAN ) (    )

e.      Others (      )

5.                 How long have you held this position

a.  Below 5 years (    )

b.  5 – 10 years (    )

c.  11 – 20 years (    )

d.  21 years and above (   )

6.                 Does your ministry prepare budget?

a.  Yes    (    )

b.  No (      )

7.                 How do you prepare your budget?

a.  is it monthly (   )

b.  Yes (     )

c.      No

8.                 Is there any department that is responsible for preparation of your budget?

a.  yes (    )

b.  No  (     )

9.                 How is the budget department organized ?

a.     Is it loose or strict?

b.     Yes (    )

c.      No   (    )

10.            Do all departments / units of the ministry make their input in the budget?

a.  yes  (    )

b.  No  (   )

11.            Are workers encouraged to make effort and work toward the goals get for the ministry?

a.  Yes (    )

b.  No  (    )

12.            Do you always accomplish your budget target?

a.  Yes   (    )

b.  No (    )

13.            how do you treat diviations (if any) that arise from the budget? Is it investigated?

a.  Yes (   )

b.  No (    )

14.            Is the top management responsible for explaining variance?

a.  Yes   (    )

b.  No  (    )

15.            If you operated in excess of the budget are you penelised for exceeding the limit without authority?

a.  Yes  (    )

b.  No   (    )

16.            If you operated according to the budget are you rewarded accordingly or commended for a job well done?

a.  Yes